GENERAL TERMS AND CONDITIONS FOR SPECIAL PROCESS, TESTING AND MACHINING SUPPLIERS
ASTRO MECHANICAL TESTING LABORATORY, LLC.

F840-2 Rev.NC | Supplier Terms and Conditions

1. Right of Entry. ASTRO customer representatives including all statutory and regulatory authorities reserve the right to conduct on site Supplier/Subcontractor visits and surveys. The supplier shall include provisions to allow ASTRO and/or its customers to determine and verify the quality of work, material and records at any place, including the plant of any supplier and at all production stages of material and processes intended for incorporation into this order.

2. Personal Awareness. Supplier shall ensure its personnel are aware of their contribution to product or service conformity, their contribution to product safety and the importance of ethical behavior.

3. Quality Management System Requirements. If supplier provides services directly contributing to specimen preparation or testing, supplier is required to have third party certification, registration, or certification to AS9100, ISO 9001, ISO 17025, NADCAP or have a Quality Management System that is subject to verification and approval by ASTRO.

4. Certification Status / Audit Results. Supplier must issue ASTRO a formal notification with regards to any changes in certification status and approvals within 3 days of the change. This includes, but not limited to, any major findings in an audit, AS9100/NADCAP certification suspension and any internal audit where findings have a serious impact on quality and integrity of the part/service.

5. Counterfeit Parts / Materials. Supplier must take steps to ensure the prevention of use of counterfeit parts/materials. Supplier shall not substitute any ASTRO provided materials without prior review and approval from ASTRO in writing. When materials are provided by the supplier, the supplier shall not substitute any materials from the engineering or specification call out without prior approval of ASTRO.

6. Foreign Object Debris/Damage (FOD) Prevention. Supplier shall maintain a FOD prevention program. ASTRO shall have the right to perform inspections, verifications and FOD prevention program audits at the supplier’s facility to assure program documentation and effectiveness.

7. Certificate of Conformance. Each shipment contributing to testing activities must be accompanied by a statement of conformity containing the signature and the title of an authorized representative of the vendor stating processes and/or materials meets the applicable specifications cited in the purchase order. The certification shall include all processes performed and the specifications and revisions to conformance.

8. Chemical and Physical Test Reports. Reports may be required to include Heat/Lot/Melt number(s), Physical properties, Chemical properties, Inspection, and Test values Physical and chemical analysis test data of the material supplied on the purchase order and a certified statement that the test results are within specified limits are required and shall be furnished by Supplier. The test data shall provide objective evidence that the material supplied meets the chemical and physical requirements of the drawing(s) and/or specification(s) cited on the purchase order or communicated otherwise.

9. Special Process. Certificates shall be submitted with each shipment to specify that all special processes or inspection methods, such as plating, anodizing, chemical conversion, heat-treating, non-destructive testing and destructive testing, demonstrate compliance with the requirements of the drawings, specifications, or purchase order and are accomplished by an approved source using approved equipment and personnel. A special process is an operation performed on an item where the operation is not readily inspectable subsequent to its conclusion. Special processes have verifiable controls inherent to the process (i.e. heat treat, plating, nondestructive testing, etc.). Special Processes shall be performed in accordance with specification(s) stated on the drawing and procurement documents. The test report must be identifiable with the actual test parameters and material submitted. The test report shall have the signature and title of the authorized representative of the agency performing the test.

10. Specification Revision. All processing done on the purchase order must be performed to the latest revision level and so noted on certifications. In the event that the latest processing revision does not match the purchase order, supplier is to notify ASTRO prior to performing the process.

11. Fulfillment of this order. The supplier shall notify ASTRO in writing of any changes to product, services, or production facilities required by the order. Supplier shall not transfer any work to another supplier without review and approval by ASTRO.

12. Non-Conforming Material, Discrepancy. Any non-conformance from the drawing, specification and other requirements of the purchase order must be recorded and submitted to ASTRO for approval.

13. Excess Material. All ASTRO furnished excess material shall be returned by the vendor upon completion of the job.

14. Control of Sub-tier Suppliers. The vendor shall be responsible for conformance of all supplies or services procured from their sub-tier suppliers and shall assure that the requirements of this purchase order, drawing and specifications are incumbent upon their procurement sources. Documented evidence as the control of sub-tier suppliers shall be made available.

15. Shipping and Handling. Unless otherwise specified in the purchase order, drawings, or specification, packaging shall be capable of delivering all items without damage or deterioration in an efficient and economical way for the method of transportation and type of handling.

16. Retention of Records. Records containing objective evidence indicating the results of manufacturing process, test, inspection results audits and certifications received from sub-tier suppliers must be legible, identified, collected, protected, easily retrievable, stored and retained for ten (10) years or per purchase order / contract requirements at the suppliers’ facility or off-site storage, provided the records are easily accessible. Under no circumstances should these records be destroyed without the prior written approval of ASTRO. Records shall be made available to ASTRO and government agencies upon request.

17. Product Acceptance. ASTRO acceptance of the product does not constitute evidence of control of quality by the supplier. It does not absolve the supplier’s responsibility to provide acceptable product, or subsequent rejection if product or service is not to contract.

18. Control of Supplier. ASTRO continually monitors and evaluates supplier performance including tracking quality, delivery, and any other relevant metrics. Regular feedback may be provided regarding performance, quality, delivery and if requirements are unmet, necessary actions may be taken if issues arise. Suppliers must maintain accountability for the conformity of all products and services provided. Suppliers must inform ASTRO if product, process, and regulatory requirements are not clearly understood. ASTRO may flow down supplier control measures, including procedures for supplier evaluation, monitoring, and re-evaluation.

19. International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). Contracts may be subject to ITAR and EAR requirements.

20. Defense Federal Acquisition Regulation Supplement (DFARS). Contracts me be subject to DFARS requirements.

21. Shelf Life. Materials that have definite characteristics of quality degradation or drift with age shall be marked to indicate the date or cycle the critical life was initiated and the date at which the useful life will be expended.

22. Source Inspection. All orders are subject to inspection at the vendor facility by ASTRO quality representative prior to shipment. Supplier will be notified at least 2 days prior to Source Inspection.

23. Government Inspection. Government source inspection reserves the right to inspect all the material and documentation included in the respective order at the supplier facility prior to shipment.

24. Material Safety Data Sheet. In accordance with provisions outlined in OSHA hazard communications, ASTRO requires all potentially hazardous materials to be accompanied by a MSDS.